Reduce your
Trip Reporting
and Fuel Tax Compliance Management, Time and Costs,
Switch to TruckTax
On-Line Trip Reporting
System and move your IFTA Fuel Tax Reporting function beyond
Fuel Tax Tax
Software.
HOW TO USE THE
ONLINE TRIP REPORTING SYSTEM
-
Click the Login ICON, on the
left
-
Select
Trip Report and enter your
User Name and Password.
Click Login to go to the
On-line Trip Reporting
System.
NOTE:
If the form fails to line up to look like your basic paper
trip report form, it means that your browser screen
resolution is set too low. Adjust it to a settings of
1024 by 728
and proceed to enter your trip information..
starting at the Trip Report Form Header. Enter:
1.
Driver Name
2.
Truck Unit Number
3.
Trip Number if applicable
4.
Trip Destination
·
Most distant Turnaround city, state/province
5.
Trip
Start City, State/Province
6.
Trip
End City, State/Province
7. Enter
# of Trips Reports you are submitting if applicable
NOTE: When entering multiple
trip reports, enter the number of trip reports to be submitted
and proceed to enter each trip and hit submit. The system will
pop-up a box with a unique data submit confirmation number for
each trip report data submitted and instruct you to write this
number on your source document.
8.
Enter Beginning and Ending Odometer Reading
1.
Enter the appropriate trip date.
Use a separate line
for each trip date. Do Not Enter two Dates in the same date Box.
Alternatively, you
can click on the
Calendar Icon
A calendar will
pop-up and allow you to select the
appropriate trip date to report.
2.
Next click inside the trip
jurisdiction field next to the date box and
select the state/province of travel and proceed to the Odometer
reading column.
Enter the last three (3) digits
of your Odometer reading at each
State
or
Province
Exit.
Note: Alternatively, you can skip the odometer column
and enter the Miles or Kilometers in the appropriate column if
preferred for each State/Province traveled.
3.
Enter the highways used (Route)
4.
Enter miles traveled in each
jurisdiction, if you have not already entered the last 3 digits
of your Odometer.
·
If you are a U.S. based carrier, enter the miles
in the miles column,
·
If you are a Canadian based carrier, enter the Kilometers
traveled in the kilometer column.
5.
Enter your fuel gallons
purchased and/or received from the actual receipt or bulk fuel
ticket in the Gallons column for fuel purchased/received in the
U.S.
Enter fuel Litres
purchased/received in Canada in the Fuel Litres column.
Next,
go to the bottom of the
page and click the
Submit Button.
A box will pop-up
with a unique data submitted confirmation number and instruct
you to write this number on your form. Write this number on the
note pad, paper or trip form you used to capture the mileage
information while driving.
NOTE:
Attach a copy of the receipt for any fuel purchased and/or
received on or for the trip to your scratch pad/form or the
TruckTax Trip Capture Form. This includes, any bulk storage
issued fuel tickets. File this in your office, for future
State/Province audit support if required.
(Retain records for Four Years- 16 Quarters)
